by Robert Ware
Project managers and project team members, like all business professionals, attend numerous meetings of various types, purposes and durations. Examples range from status update meetings, which generally last 30 minutes to an hour and are focused on reporting on the current status of a project, to performance reviews, on the other hand, which last from one to several days.
For project managers, meeting planning falls under the more general domain of project communications management. Meetings, like other forms of communication, are evaluated in terms of the degree to which they facilitate the efficient and effective achievement of project objectives. Consequently, the costs associated with holding meetings are weighed against the benefits derived from the meetings. The project manager must consider not just the direct costs of staging the meeting, but also the costs associated with having personnel attend the meeting instead of doing other project-related work.
For project managers, meeting planning falls under the more general domain of project communications management. Meetings, like other forms of communication, are evaluated in terms of the degree to which they facilitate the efficient and effective achievement of project objectives. Consequently, the costs associated with holding meetings are weighed against the benefits derived from the meetings. The project manager must consider not just the direct costs of staging the meeting, but also the costs associated with having personnel attend the meeting instead of doing other project-related work.
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