1. Attendance builders.
A CVB can send promotional materials to potential registrants including destination guides, brochures, reminder postcards, tourism information, and more, all designed to attract potential attendees to your meeting destination.
2. Attrition management.
Some CVBs will assist planners in managing attrition by actively promoting the room block to attendees, highlighting special group rates and the benefits - for the attendee and for the organization - of reserving rooms within the block.
3. Bids.
During the process of selecting your meeting or event venue, an area CVB can act as a relay and assist in collecting bids from the facilities under consideration.
A CVB can send promotional materials to potential registrants including destination guides, brochures, reminder postcards, tourism information, and more, all designed to attract potential attendees to your meeting destination.
2. Attrition management.
Some CVBs will assist planners in managing attrition by actively promoting the room block to attendees, highlighting special group rates and the benefits - for the attendee and for the organization - of reserving rooms within the block.
3. Bids.
During the process of selecting your meeting or event venue, an area CVB can act as a relay and assist in collecting bids from the facilities under consideration.
4. Booking space.
Once you have decided on a venue, the CVB can act as a liaison to hotels and other facilities to book the space and rooms you need. CVB and facility staff members typically work together in bringing meetings and events to the destination.
5. FAM visits.
When considering meeting or event venues in a new location, planners can often arrange for a familiarization trip through the area CVB. This allows planners the chance to see and experience the venues and overall destination for themselves before making a final decision.
6. Greeter service.
When attendees first arrive, a CVB can often provide personnel to meet them at the airport or bus terminal, welcome them to the destination, and transport them to the appropriate venue.
7. Itinerary planning.
Many CVBs have pre-planned itineraries available for groups that include area activities, tours, entertainment, and dining opportunities. If a CVB’s itinerary doesn’t quite fit your needs, most bureaus will also work with planners to create a customized itinerary to appeal to a specific group.
8. Locating suppliers.
In order to save a bundle on shipping costs, meeting and event planners can often work through CVBs to coordinate with local vendors for decorating, catering, audiovisual, transportation, and other services or supplies. CVBs will know exactly where you can find what you need in the area.
9. Onsite registration.
Most CVBs can supply staff members for onsite registration assistance. These personnel can be on-hand at the registration desk to greet attendees, answer questions, and provide general assistance with the registration process.
10. Welcome packets.
Many CVBs also provide welcome packets for attendees, including registration materials, name badges, destination information, coupons or tickets, and other helpful tidbits that attendees can use while they’re in the area.
Once you have decided on a venue, the CVB can act as a liaison to hotels and other facilities to book the space and rooms you need. CVB and facility staff members typically work together in bringing meetings and events to the destination.
5. FAM visits.
When considering meeting or event venues in a new location, planners can often arrange for a familiarization trip through the area CVB. This allows planners the chance to see and experience the venues and overall destination for themselves before making a final decision.
6. Greeter service.
When attendees first arrive, a CVB can often provide personnel to meet them at the airport or bus terminal, welcome them to the destination, and transport them to the appropriate venue.
7. Itinerary planning.
Many CVBs have pre-planned itineraries available for groups that include area activities, tours, entertainment, and dining opportunities. If a CVB’s itinerary doesn’t quite fit your needs, most bureaus will also work with planners to create a customized itinerary to appeal to a specific group.
8. Locating suppliers.
In order to save a bundle on shipping costs, meeting and event planners can often work through CVBs to coordinate with local vendors for decorating, catering, audiovisual, transportation, and other services or supplies. CVBs will know exactly where you can find what you need in the area.
9. Onsite registration.
Most CVBs can supply staff members for onsite registration assistance. These personnel can be on-hand at the registration desk to greet attendees, answer questions, and provide general assistance with the registration process.
10. Welcome packets.
Many CVBs also provide welcome packets for attendees, including registration materials, name badges, destination information, coupons or tickets, and other helpful tidbits that attendees can use while they’re in the area.
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