It means that you took time away from your devices to create something original, and since your time is precious, the note has added special value…it wasn’t just a copy, paste, send performance set on repeat.
I write a lot of thank-you notes, and plan to keep track of just how many I write in 2017. I enjoy writing, but for those who may find it more difficult, here are a few personal tips to help you.
I like to make a list of all the thank-you notes I need to write. You can use spreadsheet software or any program you choose. At this phase I make sure all the names and addresses are spelled correctly. I refer to this list when writing the note, and addressing the envelope to make sure I have it right.
So where do you start once you are ready to write? The greeting.
Some write ‘Dear’, I often choose ‘Greetings <insert name here> ‘ or just start with the proper spelling of the recipients name.
Then we get into the details, with #1 being THANK YOU! Your first sentence should include the thanks, whether you choose “Thank you so much…” or “I am so grateful…” Make sure that your thanks is at the top of the note.
Add specific and personal details that are genuine. “I really enjoyed our conversation over dinner.” or “I really appreciated your insight on the speakers panel.”
Look to the future. Will you see this person again? Do business together? Let them know you look forward to talking to them soon or seeing them at an upcoming event, maybe next year’s conference.
Restate your thanks (if you have room). Thank you again or Thanks again for your generosity.
Make your ending. “Sincerely” is a safe bet, but if you are closer to the recipient you may want to choose another phrase. My go-to is All the best, before signing my name.
Thank you notes should be written as soon as possible after a gift or encounter. If you find yourself behind it is still important to send a thank you and you can say “I’ve been meaning to thank you…” or “Sorry for my delay, I wanted to extend my thanks…”
Thank you so much for reading my tips on writing thank-you notes. I truly hope my insights will be helpful to you as you write your own this next year. I look forward to hearing your thoughts, so please don’t hesitate to reach out. Thank you again and I hope you have a wonderful 2017.
All the best,