What separates a “wow” meeting, conference or event from just an ok or average one? And what is that special “something” that gives a meeting gravitas - that extra edge that creates experiences, memories and ah-ha’s (or magical) moments that stick around long after the fact?
Some of us might say it’s the people and networking, others engaging content and learning. An immersive design or fresh format may jazz some. Still many like cool technology or a unique hands-on activity.
IMEX believes it’s all these things, plus shifting the way we approach planning meetings by understanding and employing Purposeful Meetings thinking.
To bring that concept to life and offer practical advice, a keynote with Janet Sperstad, CMP and Program Director at Madison College in Wisconsin kicked off the IMEX week at Smart Monday with energy, insights and brainy tips.
Centering on a new industry whitepaper she led called “Purposeful Meetings: How to Plan with Deeper Meaning, Innovation and Insight in Mind,” Janet majored on the five pillars of Purposeful Meetings and how to leverage them– Behavioral Science, Health & Well-being, Event Design, CSR & Legacy and Technology.
She urged the crowd (linked in via real time polls on Sli.do) “To think beyond T-shirts, lanyards, places and spaces to people.”
And they got it … “The brain is the most amazing thing but we’re not always educated on what makes our attendees or sales prospects tick. This session gave me a lot of new ideas,” Melanie Hoover, CTA Assistant Vice President of Marketing & Sales for the Fort Worth Convention & Visitor’s Bureau.
Cool Tips with Purpose
All sounds good right but how do we do that? Janet’s remarks and the whitepaper – sponsored by IMEX and PSAV and now available on the IMEX App and following the show on the IMEX America website- connect the dots with tangible tactics.
Some of these include:
- Add in cognitive breaks to refresh the mind - be it for quiet time, fresh air or even natural light
- Put the most complex content and thinking in the morning, and (surprisingly) after lunch provided it’s a content-free zone
- Use audio-scaping, lighting or guided-meditation to get moods and brains relaxed and more receptive to learning
- Create nooks in quiet corners for people to unplug, or even take short power naps (gasp!)
- Give attendees a sense of belonging and meaning through hands on CSR & sustainability programs
- Transport people to a different place with invigorating or chill-worthy images or virtual reality
Other attendees at the keynote connected to the message too, “So much budget is invested in meetings and it’s really smart to understand how engagement and experience is effected by our minds and bodies,” said John Leinen Vice President of Sales for Visit Madison. “I’ll be thinking about how I structure the next agenda for my team from this talk today.”
Can’t Get Enough of Purposeful Meetings?
Extending the Purposeful Meetings mantra beyond the Monday keynote, Janet also moderated a Purposeful Meetings panel with meeting industry movers and shakers including: Tahira Endean, CMP, DES, CED Event Producer at BC Innovation Council; Inspirational futurist, strategist, event architect and MCI Sustainability Services head Guy Bigwood; Claire Smith, Vice President of Sales & Marketing at the Vancouver Convention Centre; and Dr. Amanda Cecil from Indiana University’s Tourism, Convention and Event Management faculty and co-author on the new Purposeful Meetings whitepaper.
Then during show time, Janet and Dr. Cecil will lead Purposeful Meetings sessions at the Inspiration Hub Tuesday and Wednesday, and Janet and IMEX’s own Dale Hudson, Director of Knowledge and Events, will host a Thursday Inspiration Hub session, “Purposeful Meetings and white space- what does it mean to you?”
Purpose Through Giving Back
IMEX America is providing updated information on its website about how people can help Las Vegas in light of recent events. See www.imexamerica.com/show-information.