Imagine the wind in your hair as your car winds smoothly around the curves of Hwy 42 in Door County, WI. The forests rise up to meet you and as you crest the next hill you are greeted with the spectacular view of Lake Michigan. This might be out of your realm of imagination but for some, like members of the Fox Valley Region Porsche Club, this is a welcome summer reality.
Last year, Prellwitz was tasked with planning the Fox Valley Region Porsche Club’s 25th Anniversary Celebration. She suggests that to start planning any event you need to be “detail oriented and have a great planning committee.” Her own advice came in handy when the odds turned on her for the celebration event that was held at the Landmark Resort in Egg Harbor, WI. She explained that of the 300 club members, they rarely see more than 30 individuals at any one event. As she planned for the anniversary event, she thought that with Door County not being centrally located and Porsche Club of America’s event being held the same weekend in southern Indiana that she would expect to see the average 10-20% attendance.
As RSVPs and deposits were received, “Our event took on a life of it’s own, and grew much larger than any of us originally dreamed,” Prellwitz exclaimed. “We initially anticipated 75 people at most, and the final count was over 100.” While the Landmark had plenty of parking for all of the lovely Porsches, the dining room that had been reserved was not capable of accommodating their bountiful group and the second, larger, dining area was booked for a wedding.
With the help and guidance of Landmark’s Rick Malkemus and his staff problem solving, coordinating, and facilitating constant communication with Prellwitz, they were able to adjust for a ‘Plan A’ and ‘Plan B,’ both dependent on weather conditions. As Prellwitz explained, “Fortunately, we were blessed with picture perfect weather, so we were able to go with ‘Plan A’ which was an outdoor buffet, giving us almost unlimited seating. Everyone was very happy with the final outcome.” She couldn’t praise the Landmark enough for their top notch service that helped the 25th Anniversary Celebration to be a huge success.
Here are some Planner Perspective tips from Prellwitz:
1. Know your goals and vision before making decisions.
2. Consider all the variables, pre-plan and have multiple plans.
3. Have frequent and open communication with your planning committee, as well as the event coordinators at your event location to make sure your goals and vision are being met even as changes are made.