LESS SIGNAGE - Prepare meeting room signs listing all meetings in the room throughout the conference to cut down on the number of signs needed.
TEAR DOWN THOSE COSTS - Often Audio Visual (A/V) companies will charge the same labor fees for tear down as they do for setup. Strike or tear down takes less time, so tear down fees should be about half or three-quarters of what setup charges are.
BID OUT A/V AND OTHER SERVICES- Consider putting A/V services out to bid. Not always, but in many cases, you can find better deals by hiring an outside A/V provider instead of using in-house A/V.
WORK WITH ONE COMPANY- If you book multiple meetings you should work with one preferred A/V company so that you receive volume discounts (I can assist with this also).
BRING YOUR OWN- It may be cheaper to bring your own LCD projector, flip charts, markers, etc. with you.
NEGOTIATE A DISCOUNT- Make sure that an A/V discount or complimentary microphones or flip charts are on your concession list. If you don't ask for it, you won't get it.
**Do you have other "Tips" on this subject? Please email them to Mark Dallman at email@example.com to help me pay it forward.