Latest Technology/Solutions News & Views...
6 Cost-Effective Web Design Strategies for Event Planners
Recently, I have had conversations with a number of event planners who are finding it challenging to launch a website or update the look of an existing site.
You’ve probably noticed that the cost of engaging a web designer has exploded. Quotes for custom design and development range from $5000 – $12,000. Websites with all the bells can whistles can be even more expensive. This is beyond what many start-ups and small businesses can bare.
A related issue is that some event planning firms and independent event planners still have to call their web designer every time they need even a minor website change. This can become quite costly.
Read more from Event Manager Blog
New Trade Show App Helps Track and Discover Exhibitors' Products
As mobile apps become commonplace at trade shows, planners can ditch printed guides and provide exhibitor directories, maps, schedules, and more to attendees right on their handheld devices. A new app that will debut at the furniture industry’s High Point Market in North Carolina October 19 to 24 has a more precise purpose: making it easier for buyers to buy and sellers to sell. 1Track aims to facilitate those connections by providing a system for photographing, sharing, and discovering products on the show floor.
Read more from BizBash
How To Identify Technologies That Matter
Many of us are looking for the next, big, shiny new technology tool.
Yet the noise about new technologies makes it very difficult to identify which tools really matter.
The parade of new technologies and advances is persistent. So many new apps or tools appear on the world stage that we often feel overwhelmed about where to look and which to try. Some rise to the top and seem to gain public acceptance fast. Some have slow acceptance and others appear and disappear almost overnight.
Read more from jeffhurtblog.com
The Best Tech Gadgets for Event Professionals
This article features a collection of the coolest, most efficient and most productive tech gadgets every event planner or event manager should consider.
Read more from Event Manager Blog
Study Finds That Technology Infrastructure at a Venue Can Determine the Success or Failure of an Event
Planners say that tech issues have a big impact on meetings and incentive events
It’s no longer just about meeting sites’s location and facilities. Event planners have now added Wi-Fi quality and availability to their list of “must-haves” when selecting a venue.
The Incentive Research Foundation (IRF) recently summarized the results of a qualitative study carried out by a team of graduate students from New York University’s Preston Robert Tisch Center for Hospitality, Tourism, and Sports Management. The study explores how today’s technologies – Wi-Fi, virtual gatherings, social media, mobile apps, and others – help meetings and incentive events achieve its corporate goals and objectives, specifically examining what drives the adoption of various technologies and any impediments to their use.
Technology Is the New Basic Utility
The study reports that planners say technology has become a major determinant for site selection as they realize that the technology infrastructure at a venue can determine the success or failure of that event.
Some highlights of the findings include:
The Social Media and Mobile App Factors
Many respondents believe that social media, another tech “hot button,” is a double-edged sword: it can enhance the experience and event marketing, but it can also be a time-consuming distraction. The study notes that participation in online social spaces usually follows the “1:9:90” Rule: 1% create content – 9% interact with the content – 90% are spectators to the content and interactions.
Many planners surveyed believe that mobile apps help increase collaboration by facilitating interactions between attendees and presenters. In fact, mobile apps are displacing audience response/polling systems, which require additional effort for presenters and a separate setup. They create an “exchange dynamic” between the attendee and speaker whereas response/polling systems are sometimes one-way. Likewise, mobile apps can reduce printing costs through paperless meeting agendas.
To effectively incorporate virtual meetings, social media and mobile app technologies on site, planners need to a) understand their audiences; b) establish goals and objectives for the event; and c) be able to articulate how technology will assist in achieving their goals and objectives.
To download the full study, which provides further details on a range of findings, please go to: http://theirf.org/Technology-Infrastructure-at-Meeting-Can-Determine-Success-of-Event-Engagement.6106870.html
About the IRF:
The Incentive Research Foundation funds and promotes research to advance the science and enhance the awareness and appropriate application of motivation and incentives in business and industry globally. The goal is to increase the understanding, effective use, and resultant benefits of incentives to businesses that currently use incentives and others interested in improved performance.
The Essential #EventTech Toolkit
Event planners have always been quick to adopt new technologies, and the past few years have been no exception. We’ve seen an unprecedented amount of innovation in the industry, but increasing complexity and the overwhelming number of vendors offering solutions has understandably led to decision anxiety for many event planners.
When looking for #EventTech solutions its often hard to know where to start and more importantly who to trust. As a technology company serving the industry we always have our ear to the ground looking for the latest and greatest #EventTech, so we thought it would be fun to put together an essential toolkit to help planners know what their options are.
We’ve covered everything, from event promotion and ticketing, to mobile apps and attendee engagement. For each category, we listed a top choice as well as a few runners-up:
Top pick: Conferize.com
Top picks: EventBrite and EventSpot
Top pick: Boomset
Top picks: Attendify
Networking and Engagement
Top pick: Shpare.com
Top pick: SurveyMonkey
Visit eventchecklist.net to find out why these were the top picks and who made the list of runners-up.
Streamline Your Speaker Search
Most meeting planners have a Rolodex full of speakers, trainers, coaches, consultants and industry agents that appear to be just a phone call away. What is lacking – and lacking is a gross understatement – is a place to find, compare, connect and hire the best speaking talent available – all from a single, easy-to-use, protected website, provided by the most trusted partner in the professional speaking world.
Today, eSpeakers.com releases eSpeakers Marketplace, designed to expedite your search and booking process and reduce the legwork involved in planning your event.
“Within eSpeakers Marketplace, meeting planners can find speakers using all sorts of filters: name, topic, price range, availability, reviews and speaking style. Then, they can compare the speakers side-by-side and track communication with the speaker, all while being able to share this information, and any updates to it, with their team,” says Joe Heaps, co-owner and Vice President of eSpeakers.com.
Benefits of eSpeakers Marketplace include:
VISIT Milwaukee Launches New Mobile Website
VISIT Milwaukee has launched a new mobile website which will make it easier than ever to navigate the city from a smart phone. The updated mobile design better reflects the VISIT Milwaukee brand and allows visitors to make an immediate visual connection to Milwaukee through homepage images and photo and video galleries.
Visitors can search for hotels, restaurants and activities, and use filters to help narrow down their selections. Listings include Google Map links and convenient “click-to-call” functionality. Hotel listings feature a “book-a-room” link via the BookDirect hotel booking tool.
Social media links encourage visitors to join the ranks of VISIT Milwaukee’s more than 18,000 Facebook and 13,000 Twitter fans. Special deals and promotions from local partners are also showcased on the site.
The new mobile site incorporates the city-wide events calendar tool Milwaukee365.com which was rolled out by VISIT Milwaukee last fall. Developed in collaboration with local arts groups and utilizing Artsopolis software generated in the Silicon Valley and used in more than 30 other major cities in the U.S., this colorful, user-friendly guide makes it easier than ever to find all the fun events in Milwaukee, book tickets and GO.
CoatChex is Changing the Bailment Industry
CoatChex took the outdated coat-checking process and developed technology to make coat checking a hassle-free experience that also captures customer data for future marketing purposes. The ticketless system uses today’s technology to connect a customer’s profile with their checked belonging, and it has been used at events and venues of all sizes, from the ESPN and Maxim Super Bowl parties to a popular college bar. The CoatChex station is collapsible and highly mobile. Event organizers can opt for CoatChex to staff the station or CoatChex can simply install it so staffers can operate it themselves. Visit www.coatchex.com for more information!
Blast of New Apps
Meeting planner apps blasted into the marketplace in 2012. Each is marketed with assurances of making the life of meeting planners easier by claiming greater organization and cost efficiencies. But with the abundance of new apps for emerging technologies, comes confusion about which app is best and most targeted to improve work efficiencies, add value to meetings and save monies by replacing higher priced technologies.
Meeting Innovation: Conference Mobile Apps and the Chicken-Egg Dance
Whenever several hundred or more are gathered for a B2B event, if there's no mobile app, people notice. They also start to wonder about how current and relevant this conference experience might be.
Read more from Donna Kastner and Cvent
Web conferencing showdown: What's the best software for online meetings?
It's become a maxim of modern business life: Your most important meeting of the year won't take place in a conference room, but rather online with all attendees viewing a common computer screen.
Read more from PCWorld
10 Apps the busy meeting professional can't live without
About a year ago I stopped carrying a laptop on short trips. It was a big — and slightly stressful moment — when I boarded a plane for a conference in San Jose with only an iPad and a presentation on iWork Keynote. But, something quickly dawned on me. Apps were made for the conference goer.
Event professionals need information on the go. And with the app market now worth over $10 billion with a staggering year-on-year growth rate of 100%, there is an app for just about every element of the business meeting experience — from the airport to the convention center and everything in between. Read More - Eric Olson, RegOnline
5 Tips to ensure virtual event success
Virtual events will never replace face-to-face events, but can be utilized as a beneficial complement. I believe that face-to-face events, virtual events, and hybrid events should all be considered within a 365 day event portfolio. Each type of event comes with its own benefits and challenges and should be used appropriate to the strategy, goals, and objectives set forth by the conference organizer and that which is best for the audience to derive benefit.
With that being said, here are 5 tips to ensure virtual event success:
Read More - Emilie Barta
Live Meetings and Events – Record Everything!
Even though I have spent most of my career working with live event technology, my career really began working in recording studios. Actually, in the beginning I mostly just hung around recording studios, and helped out wherever help was needed. I was a young musician and absolutely fascinated with audio technology. After watching thousands of hours of recording sessions I came to realize there is one rule in the studio that is paramount – record everything. Read more from Jay Ward, CTS @ Go with GoWithGenesis
The Check In Easy Android App is Now Available
The Check In Easy App is now available for Android. Check In Easy is a simple and fast guest registration, check-in, and management at events from two people to 20,000.
Below are the three most common questions about the Check In Easy App for Android:
1) Will the Android app work and sync with my iPads and iPhones - YES! All data will sync between devices even if some are iPads and some are Androids.
2) Does the Android app have all the same features - YES! The same features are on both Android and iOS apps.
3) Any other cool features in the works? - YES! In fact, we just released the ability for multiple people in you organization or on your team get notifications when certain guests arrive.
Thirteen Meetings Technology Predictions for 2013.