What information should a planner come to a CVB with? What questions should planners be asking CVBs to help utilize their services more fully? Midwest Meetings asked these questions so you, the planner, don’t have to. Here are some responses we received from Midwest CVBs
• The must see, do, experience favorites of some Midwest CVBs • Why CVBs enjoy their role with meeting and event planners • Venue recommendations from people 'in the know'
Midwest Convention and Visitor Bureaus are a wonderful asset to meeting and event planners. Local CVBs can give you the inside scoop on venues, resources, dining, and even some outside the box destinations that can provided you and your attendees added enticement.
• CVBs can help you obtain volunteers for your event • Going the extra mile • Training opportunities keep volunteers 'in the know'
CVBs can help meeting professionals rest easy when it comes to many crucial aspects of their event. This is especially true when it comes to recruiting the best volunteer base.
Oftentimes meeting planners are planning events in cities they don’t have direct ties to and finding knowledgeable and dependable volunteers would be all but impossible without the help and expertise from CVBs.
• Seemless transfer of duties when a speaker has to cancel • Know your attendees and options • Speakers Bureaus are an asset
Midwest Meetings asked the question, ‘What did you do when your speaker/entertainment was a no-show or had to cancel last minute?’ We received some great comments:
Anne Kagay-Lidster, MARCQI - Dept. of Orthopedic Surgery, University of Michigan, Ann Arbor, MI “When the guest speaker had to cancel at the last minute due to family member illness, we had to substitute with others who were attending the meeting to present an open-forum discussion.” Charlotte Calandro, Evans & Dixon, LLC, St. Louis, MO “We were in Jamaica for a rewards trip with 140 people, we grabbed the fitness instructor for the resort and cranked up the music for a limbo contest with prizes! That broke the ice and led to dancing in the sand on our own private beach area!”