Convention and Visitors Bureaus offer an array of services to help planners, of both large and small events, make the most of their time in a destination. From itinerary planning and site tours to registration assistance and event volunteers, there are so many free services planners can utilize. Many CVBs will tailor their services to meet a planner’s needs, so don’t be afraid to ask. Here are just a few ideas.
Locally branded trophies
“Our ‘digital concierge’ is incredibly popular with meeting and event planners,” said Jim Mahon, Vice President of Marketing and Brand Management, Akron/Summit CVB. “Using digital flipbook software, we create a concise and customized electronic document for our clients to utilize as they see most fit. In addition to consolidating important event information (i.e. registration forms, agendas, educational collateral, and destination highlights), the ‘digital concierge’ also saves on printing and mailing costs, since the link can be forwarded easily.”
RFP (Request for Proposal)
“Our biggest asset has to be our Mobile Visitor Center (or MVC for short). This is a 14-passenger shuttle, wrapped with photos of attractions and events, we can drive our clients around in,” said Joni Staley, Director of Sales, Peoria Area CVB. “Whether they are in town for a site visit or headed to an offsite event, our MVC will take them. We can also park the MVC outside events and set up an information table for attendees looking for information.”
Planning opening ceremonies
“With Purdue University being in town, we can help make connections with professors or staff to serve as speakers during your meeting,” expressed Ashley Gregory, Director of Sales, Visit Lafayette - West Lafayette. “Many other local business people are willing to speak to groups as well. Just let us know the topic you are interested in.”
“New Ulm is the most German city in America, and we have lots of ways to make a meeting here special and memorable,” said Sarah Warmka, Marketing Specialist, New Ulm Chamber & CVB. “We can organize group Polka lessons or a Murder Mystery dinner customized to the group.”
“One of the most unique services our office at Visit Rapid City offers is the rental of our Mt. Rushmore Mascots,” explained Stacie Granum, Vice President of Marketing, Visit Rapid City. “These four mascots are a hit no matter the audience.”
Economic impact reports
Media and public relations
“Visit Omaha offers the expertise of our marketing department to help determine the best way to grab the attention of potential attendees,” stated Cathy Keller, VP of Sales and Services, Visit Omaha. “Whether it is email, social media, or traditional mail, the marketing team will build customized, creative content to help drive attendance to the event in Omaha.”
At Visit Manhattan, we have two mobile charging stations which can be moved to various meeting locations throughout the city,” explained Tony Ballard, Convention Sales Manager, Manhattan Kansas CVB. “These charging stations have video capability and can be customized for each client with their own promotional video, logos, or images.”
CVBs are a resource focused on making you, and your event, a success. Let the CVB of your next meeting or event destination help you.