Convention and Visitors Bureaus (CVB) are the sidekicks to meeting planners, relentlessly working to ensure your event goes off without a hitch. They become an extension to your planning team, offering resources and countless services at every stage of preparation. They can help with anything and everything from starting with finding a venue to ending with an event analysis after everything is said and done. Every CVB is staffed with experts on the local area, people who can show you the ins and outs of the city. They can provide a personal guide to take you to the hotspots, or an enthusiastic foodie who can provide you with all of the best caterers. Added bonus, they’re funded through tourism taxes and city budget, so they’re free of charge to you.
It’s time to save yourself from more hours of monotonous research and call the city’s CVB. Give them your event requirements and a general idea of what you’re after, and before you can even think about opening the Google browser, they will have a list of venue options for you to choose from, all fitting your event desires. They’ll help you plan a site visit filled with guided tours, transportation, and all the information you’ll need before contracting out your event. And they don’t stop there. They help with almost every other aspect of your preparation. They’ll arrange vendors, group activities, budget plans, and even help out with any negotiations.
Now that your venue is booked, all arrangements must be secured. The CVB can help with that too! They’ll assist in any way they can to arrange hotel rooms, caterers, qualified staff, and even use some of their connections to get you keynote speakers. Just like a friend, every CVB is different and they all offer unique opportunities.
So before you spend days researching everything about a city, save yourself some time and call the CVB to help. That’s what BFFs are for!