Sara Rollin, of Madison, WI is the Sports Event Manager for Special Olympics Wisconsin (SOWI), a statewide organization that provides individuals with intellectual disabilities year-round sports training and athletic competition. She completed an education degree from the University of Wisconsin and began working for SOWI in 2011. As sports event manager, Sara oversees communications with key volunteers, as well as many of the logistical aspects of tournaments including registrations, housing, meals and facilities. She also facilitates the yearly publication of the Special Olympics Wisconsin Competition Guide.
8:25 Meet with the Director of Wellness Initiatives and the Competition and Training Director to discuss a pilot program that Special Olympics, Inc. will be running at our State Indoor Sports Tournament (IST) at the University of Wisconsin Oshkosh.
8:40 Process registrations for IST, then pass them along to our Sports Assistant to be entered into our tournament database.
9:45 Assign dorm housing to all of the delegations staying on campus for the tournament and give a list to our Sports Assistant to proof. With somewhat limited room space, assigning housing for our athletes/coaches/chaperones is like a jigsaw puzzle.
11:00 Touched base with the two hotels we use to house staff, officials and key volunteers.
11:15 Contact two basketball teams from Minnesota who are attending to play against our two top Wisconsin teams. Finalize room reservations and schedules with them.
11:30 Send rough draft of meal numbers to food services at UW Oshkosh.
11:40 Update dorm housing to reflect late requests.
12:00 Contact sporting goods store to check on order for new game balls for basketball and other supplies for our upcoming Summer Games in June.
12:10 Put together Tournament Central binders containing everything from sports rules to insurance information to have on hand during competition.
1:00 Sneak over to the building next door for a quick run on the treadmill.
1:50 Eat lunch at my desk while catching back up on emails.
2:05 Go “trick-or-treating” to our president’s office. He always has good candy in his candy dish.
2:10 Review proofs for new banners with our PR department.
2:30 Pack up awards (medals and ribbons) for IST. With over 700 athletes competing in team basketball, individual basketball skills and rhythmic and artistic gymnastics, this is no small task!
3:15 Meet with Vice President of Program Services to discuss Team Wisconsin’s uniforming for USA Games, coming up this June in New Jersey.
3:45 Get housing information back and pass along to the Reservations Manager at UW Oshkosh.
4:00 Check in with our Sports Assistant to see if there’s anything I can do to help her with the large mailing she sends out to all of the groups registered for our tournament.
4:15 Put together to-do list for tomorrow.
4:30 Head home for the day!
Evening Make dinner with friends and relax.