Easy Checklist for Overall Safety:
• Does anyone on your staff or at the venue know CPR? [Who/where are they located?]
• Are there EMT’s in close proximity to your event? [names/locations]
• Have you considered special event and/or cancellation insurance and how broad is the coverage?
• Does your event have high profile attendees or presenters, and if so, are you aware of potential ‘baggage’ that comes along with their involvement? [Think protestors, picketers, social media needs as well as press/PR concerns, privacy, security, and safety issues.
• Have you gathered emergency contact information for all your attendees and is there a coordinated plan in place should the need arise to reach out?
• Do your outside vendor food purveyors need licenses or permits?
• Is alcohol being served and if so are permits required? Do you and your servers know the service limits regarding age restrictions, and is there a plan in place for attendees who are intoxicated, belligerent, or in danger of becoming so?
• In cases of mass evacuation, do you know where to turn for emergency transportation?
• Are you managing offsite activities, and if so, have you thoroughly vetted the facility for potential hazards, necessary permits, and insurance coverage, as well as emergency procedures?
• Have you read or become familiar with the basic tenants of the ADA compliance laws?
• Have you advised your publicity or public relations team of the over-riding agenda and any areas of potential concern they should be aware of?
• Is there a general plan of action among staff members as to reporting in and chain of authority in case of emergency?
These items are just a small portion of the risk management discussion. For more on this topic from Midwest Meetings® go to www.MidwestMeetings.com/checklists-and-forms.html